Excel Master Class- Basic to Advance

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Excel Master Class- Basic to Advance

1. Interface Overview:

Open excel file from window menu-> More templates

Select any one templets.

Quick Excess toolbar:

Menu bar:

Footer Bar:

Cell, Rows, Column, Name box & formula bar:

2. Workbook & Worksheet:

  1. Workbook is different different excel files
  2. Worksheet is different different excel sheets.

3. Save File:

  1. Save As for first time save- Ctrl + S ,(F12 (shortcut key))
  2. Save for Save file ( Ctrl + S shortcut key)

4. Movement Shortcut Key:

  1. Movement through Mouse
  2. Movement through keyboard
    • Arrows- left, right, up & down
    • Right – Tab key
    • Left – Shift + Tab key
    • Up – Shift + enter key
    • Down – Enter key
    • Sheet movement from left to right — Ctrl + Page down
    • Sheet movement from right to left – Ctrl + Page up
    • Go to one workbook to other workbook – Ctrl+ Tab  or Alt + tab
    • Fast movement ( up side) – Page up
    • Fast movement ( Down side) – Page down

5. Data entry shortcut key:

  1. How to edit data:
    • Double click then edit
    • Click on formula bar then edit
    • Click on F2 key then edit

6. Selection with Shortcut key:

  1. Select all- Ctrl+ A
  2. Single click selection- Ctrl+Shift+A
  3. Single Cell selection- Shift + A

7. Adjustment of Cell, Column & Rows:

  1. Double click on Row or Column.
  2. Manually drag & drop process for Row or column adjustment.
  3. Ctrl+A – > Alt + HOI for only column adjustment
  4. Ctrl+A – > Alt+HOA for only row adjustment

8. Basic Formatting with shortcut key:

  1. Alignment – Center- >Alt+ HAC
  2. Bold-> CTRL+ B
  3. Font- Calibri
  4. Size- 12 for heading
  5. Highlight Cell colour-> ALT+HH
  6. Font colour-> ALT+HFC
  7. Border- all borders->Alt+HBA
  8. All thick border- select area- more border -> ALT+ HBM
  9. Thick outside border-> Alt +HBT
  10. No border -> Alt +HBN
  11. Insert Row->Select row-> Ctrl + +
  12. Insert Column->Select column-> Ctrl + +
  13. Insert cell-> Ctrl+ + -> shift cells right
  14. After 11 nos of number letter then automatically convert to text format
  1. Delete Row-> Select Row -> Ctrl+ –
  2. Delete Column -> Select Column -> Ctrl+ –
  3. Delete Cell -> Ctrl+ –

9. Advance formating:

  1. Merge & center – Alt + HMC
  2. Merge across with both rows – > Alt + HMA
  3. Unmerge-> Alt + HMU

4. Shrink to fit -> Home-> Alignment settings-> Click shrink to fit.

5. Write text then Alt+enter for next line

10. Clipboard group

  1. Ctrl +C for Copy
  2. Ctrl + V for Paste
  3. Ctrl + X for Cut

How to work Clipboard:

Click clipboard option> select your text > copy > copy > copy Then select your paste area then paste all.

How to work Format painter:

Select area then click format painter option then select your area.

11. Miscellaneous features:

Content delete: Alt + H + E + C
Format delete: Alt + H + E + F
All delete: Alt + H + E + A

Undo: Ctrl + Z
Redo: Ctrl + Y

How to Delete/Rename/Colour Sheet:

  1. Right click on Sheet tab > Delete/Rename/Colour

How to tight tabs in particular area:

Select table > Home > Format as table > select any format.

12. Basic Formulas:

  1. Sum Formula: =Sum(A2:A5) then enter. Or, = Sum(A2,A3,A4,A5) then Enter. Or, = Sum(A2,A4,A5) then Enter. Or, Alt+ =
  2. Average: =AVERAGE(D5:F5)
  3. Maximum: =MAX(D5:F5)
  4. Minimum: =MIN(D5:F5)
  5. Cunt: =COUNT(D5:F5) for only number, date, time & %
  6. CountA: =COUNTA(D5:F5) for all count factor, character & text
  7. Countblank: =COUNTBLANK(D5:F5) for blank/empty
  8. %: =H5/300
  9. % through cell reference: =H5/$Q$3
  10. % through cell reference: =H5/$Q$3 or =E7/$G7 or =E7/G$7 for F4

11. Left formula: =LEFT(C38,3)
12. Right formula: =RIGHT(C38,3)
13. Mid formula: =MID(C38,4,3) mid for middle value
14. Len formula: =LEN(C38) Len for Length value ( = len(select text) enter)

15. Trim formula: =TRIM(B48) for Unwanted space remove

16. Lower formula: =LOWER(B53)
17. Upper formula: =UPPER(B54)
18. Proper formula: =PROPER(B55)

19. Textjoin formula: =TEXTJOIN(” “,TRUE,B60,C60)
20. same shortcut formula: =B60&” “&C60

21. Flash fill (ctrl+E): for Autofill value

22. Text split through flash fill

23. text formula: =TEXT(B102,”dddd”)

24. Today formula: =TODAY() for Current date ( Ctrl + ; )
25. Now formula: =NOW() for Current time (Ctrl + Shift + ; )
26. day formula: =DAY(B102) for day check
27. month formula: =MONTH(B102) for month check
28. year formula: =YEAR(B102) for year check
29.Days formula ( total no of days): =DAYS(C118,B118) or, =(end day – start day)

30. Day360: =DAYS360(B118,C118) for total 360 days per year
31. Networkdays: =NETWORKDAYS(B118,C118) for Saturday & Sunday consider in holiday
32. Networkdays ( holiday): =NETWORKDAYS(B118,C118,A118:A124) for Saturday & Sunday consider in holiday + one holiday day is holiday
33. Networkdays.intl: =NETWORKDAYS.INTL(B118,C118,11) for Only Sunday is holiday
34. Networkdays.intl (Holiday): =NETWORKDAYS.INTL(B118,C118,11,A118) for Only Sunday + holiday day is holiday
35. Edate formula: =EDATE(B129,C129) for Due date check

36. Edate formula: =EDATE(B133,C133/30) for Due date check (ex. 30 for no of days in a month)

37. Eomonth: =EOMONTH(B138,C138) or days wise =EOMONTH(B142,C142/30) for Due date check ( end of the month)

38. Workdays: =WORKDAY(B147,C147) (Resign date to 30 days notice period + Saturday, Sunday consider in holiday)
39. Workdays (special holiday): =WORKDAY(B147,C147,A147:A152) consider with special holiday (Resign date to 30 days notice period + Saturday, Sunday consider in holiday with special holiday)
40. Workdays.inti: =WORKDAY.INTL(B147,C147,11) (Resign date to 30 days notice period + Saturday, Sunday consider in holiday)
41. Workdays.inti (special holiday): =WORKDAY.INTL(B147,C147,11,A147:A152) consider with special holiday (Resign date to 30 days notice period + Saturday, Sunday consider in holiday with special holiday)

42. Hour: =HOUR(B159)
43. Minute: =MINUTE(B159)
44. Second: =SECOND(B159)

45. IF formula: =IF(H172>45,”Pass”,”Fail”)
=IF(D182=””,”Payment pending”,”Payment done”)

46. And formula: =AND(C200>=5,D200>=4)
47. Or formula: =OR(C209>5,D209>4)

48. Rank formula: =RANK(C220,$C$219:$C$226,0)

49. Round formula: =ROUND(A230,2)
50. Roundup formula: =ROUNDUP(C230,2)
51. Rounddown: =ROUNDDOWN(E230,2)

52. Number checker formula: =ISNUMBER(B240)
53. Text checker formula: =ISTEXT(B240)
54. Blank checker formula: =ISBLANK(B240)
55. Formula checker formula: =ISFORMULA(B240)
56. Error checker formula: =ISERROR(B240)
57. odd no checker formula: =ISODD(B240)
58. Even no checker formula: =ISEVEN(B240)

59. Sumif formula: =SUMIF($B$260:$B$314,E260,$C$260:$C$314)
60. Averageif formula: =AVERAGEIF($B$260:$B$314,E260,$C$260:$C$314)
61. Contif formula: =COUNTIF($B$260:$B$314,E260)

62.

54.

13. Number format:

14. Custom data format:

Select date > Number format tabs > Custom

@ uses:

15. Conditional formatting:

Highlight Cell rules:

  1. Greater than:
  2. Less Than:
  3. Between:
  4. Equal to:
  5. Text that contains:
  6. A Date Occurring:
  7. Duplicate Value / Unique value:
  8. Manage rules > conditional formatting > Manage rules > Show conditional rules for : This worksheet or current selection > select your data format for formatting change or manage > Edit rules> Format only cells that contain > click Format option > select any changes Ex. font size, font colour, font style, border, fill colour etc.
  9. Clear rules: Clear rule from selected cell.
    Clear rule from entire sheet

Top / Bottom Rules:

  1. Top 10 items
  2. Bottom 10 items
  3. Top 10 %
  4. Bottom 10 %
  5. Above average
  6. Below average

More formatting:

  1. Gradient fills:
  2. Solid fill:
  3. Colour scale:
  4. Icon sets:

16. Table creation:

Create Table > Table design > Table name: SFSproducts

17. Table Slicers:

For Filter

Table auto format : Alt+OA

18. Cell Style

Select table > Home > Cell style > select any cell style then page layout menu > colour > select any colour.

19. Format:

  1. Row Height
  2. Autofit Row Height
  3. Column Width
  4. Autofit column width
  5. Default width
  6. Hide & unhide > Row, column & sheet
  7. Rename sheet
  8. Move or copy sheet
  9. tab color
  10. Protect sheet
  11. Lock cell
  12. Format cells

Move or copy sheet: How to copy data one workbook to other workbook

Open both workbook > select sheet > right click > move or copy sheet > To book > select any workbook > create a copy > ok

20. Fill Series:

  1. Fill Down: Ctrl + D
  2. Fill Right: Ctrl + R
  3. Fill UP:
  4. Fill Left:
  5. Series:

How to work Series:

Go to Home > Fill > Series >

Series in Rows or Columns.
Type:
Linear: means serial wise data + or –
Growth: Multiply value
Date: – day/ weekday / month / year

21. Filters:

Ctrl + Shift + L

Filter
Clear filter
Filter by colour
Number filters:

22. Sorting:

Sort A to Z
Sort Z to A
Custom sort: cell value / cell colour / font colour
Copy level / Add level / Delete level

23. Go to / Go to special

Go to Cell address Ex. Ctrl + G > A100000 or A15….
or click on name box > A100000

Go to Special:

Notes: for search all notes cell.
Constants: Numbers/ Text/ Logical / Errors searching
Formulas: Numbers/ Text/ Logical / Errors searching
Blanks: for search all blank area
Row Differences:
Column Differences:
Last Cell: for last cell check in the entire sheet.

Row Differences:

Select two column > Ctrl + G > special > Row differences > ok ( shortcut: Ctrl + \ )

Column Differences:

24. Paste Special:

Ctrl + Alt + V

All: for simple paste ( ctrl + V)
Formulas: for formulas copy
Values:
Formats: For format copy
Comments and Notes: for comments and notes.
Validation:

Operation:
Add: for addition
Subtract:
Multiply:
Divide:

Transpose:

Skip Balance: Copy 2nd value then click on first value then paste special > skip balance > ok

Paste Link: Same to same format link generate to other file.

25. Find & Replace:

  1. Find and replace with colour: Replace > format > select fill colour. – clear find & replace format
  2. Find and replace with text

26. Insert tab:

How to insert image in shape

Insert shapes > right click > format shape > fill> picture or texture fill > insert > stock images> select any image

Right click > edit points > select any style

How to work sparklines:

How to add link / Hyperlink

Insert > link > ( ctrl + k) place in this document > select your sheet or cell > ok

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